WASBE Event Request/Terms of Agreement

Option 1: WASBE Event Guidelines

1. A stand-alone event lasting 1 to 3 days (e.g., conference).
2. Required content:
   1. Composition contest winners, and/or

Commission piece, and/or

WASBE Composers.

1. A brief introduction to WASBE and our initiatives.

• Lab band or resident ensemble.

Option 2: WASBE Track Guidelines

1. A strand or track of WASBE sessions within a pre-existing event (e.g., festival, forum, etc.).
2. Required content is more flexible than the stand-alone WASBE event. However, it must include a

brief introduction to WASBE and our initiatives.

Option 3: WASBE Session Guidelines

1. One or two WASBE sessions within a pre-existing event (e.g., festival, forum, etc.).
2. Required content is more flexible than the stand-alone WASBE Seminar. However, it must include a

brief introduction to WASBE and our initiatives.

1. Composer Presentations
2. International, National, and/or Local Repertoire Presentations
3. Conducting
4. Rehearsal Techniques
5. Repertoire Selection
6. Other

1. In order for the committee to approve an event request, we must see evidence of pre-existing means and some kind of organizational infrastructure (see requirements on the Request and Agreement Contract).
2. Each request will be evaluated on a case-by-case basis.
3. We will only fund one application per year for a specific region.
4. WASBE is firmly and unmistakably engaged in the battle against exclusion and celebrates diversity and inclusiveness. Seminar events should work towards inclusion and a blended representation.

1. Organizers will be expected to provide promotional information to the WASBE Executive Director.
   1. Promotional information and material must be sent to the Executive Director at least one month in advance of the Seminar’s dates. This information will be posted online as well as published in the e-postcard with a link to the online material.
2. Organizers will be expected to provide post-event content to the WASBE Executive Director. For example:
   1. Short written reflections and pictures.
   2. Video interviews with the attendees and/or the WASBE composers.
   3. Short videos of selected seminar activities.

1. You will be asked to sign a contract.
2. Distribution of Funds:
   1. The funding must be applied to a specific expense (e.g., train fare). Payment details must be worked-out with the WASBE Treasurer.
   2. If the event doesn’t end up needing the funds to cover their expenses, the money will stay in the WASBE account and be reallocated for a different event request.